Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-11-2023
Requesting Agency: Parks & Recreation
Division:
Subject Matter Expert Name: Andrew Perri
Email Address: Andrew.perri@denvergov.org <mailto:Andrew.perri@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Contract between the City and County of Denver and Root Tree Service for on-call forest health services.
Approves an on-call contract with Root Tree Service for $1,000,000 and three years for forest health services including timber stand improvement, forest fuels reduction, and fire mitigation services, citywide and Denver mountain parks (202369052). The last regularly scheduled Council meeting within the 30-day review period is on 10-16-2023. The Committee approved filing this item at its meeting on 9-12-2023.
body
Affected Council District(s) or citywide?
Citywide and Denver mountain parks
Contract Control Number:
202369052
Vendor/Contractor Name (including any “DBA”):
Root Tree Service
Type and Scope of services to be performed:
Types of work may include:
Forest Health Services: timber stand improvements and forest fuel reduction. Work may also include forest logging operations, cutting and thinning of both live and dead material, skidding and removal of material, as well as slash treatments.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Effective date + 3 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$1,000,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)