Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 04-25-17
Requesting Agency: Technology Services
Division:
§ Name: Jennifer Stefanacci
§ Phone: 720-913-5482
§ Email: Jennifer.Stefanacci@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Revival and Eleventh Amendatory Agreement between the City and County of Denver and Infor (US), Inc. for software licenses, maintenance and technical support for a physical asset management application used by multiple city agencies.
Adds $150,316.26 and one year to the contract with Infor (US), Inc. for a new total of $1,281,325.15 and end date of 12-31-17 for additional licenses, software maintenance and technical support for the City’s Enterprise Asset Management software, a system used by multiple agencies for routine functions including scheduling preventative maintenance on equipment, appropriating technicians, and other day-to-day operations, citywide (TECHS-CE21375). The last regularly scheduled Council meeting within the 30-day review period is on 6-5-17. The Committee approved filing this resolution by consent on 5-2-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-CE21375
Vendor/Contractor Name (including any “DBA”): Infor (US), Inc
Type and Scope of services to be performed:
This product was originally purchased in 2002 to be used as a Work Order Control system for Parks and Recreation. As more and more agencies found value in this product, it was agreed that this would be the City’s Enterprise Asset Management (EAM) tool. It is currently being used by Public Works, General Services Facilities, Arts & Venues, Denver Fire Dept. Public Works Wastewater, Parks and Recreation, Denver Libraries and Denver Sheriff’s Dept. The EAM tool can be used to manage day to day work (i.e. scheduling routine preventative maintenance on equipment, appropriating technicians and costs for day to day operations) and is also used by Public Works and General Services Facilities Management for Facilities Conditions Assessments (FCA). FCAs can be used to assess equipment for facility improvement measures. An example of this would be an elevator replacement. This type of project would not be routed through the routine day to day operations workflow, but rather to the appropriate personnel that would account for Capital Improvement Projects (CIP). This process helps with capital planning. This tool is also being used by Public Works to manage the City’s bridges and streetlights for both inventory and maintenance and repair purposes.
The contract allows for additional capacity for new licenses and functionality. As more users are added, the City needs the capacity to add these new licenses. The contract also allows for additional functionality as the vendor develops it. Examples of this would be added functionality for mobile devices and the integration with the City’s Geographical Informational Systems (GIS). With the GIS module, graphical representations of City bridges can be viewed in the system.
This request is to increase the max contract liability and extend the term through December 31, 2017.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract? 11-01-02 -12-31-16
What is the length of the extension/renewal? One year
What is the revised total term of the contract? 11-01-02 -12-31-16
If cost changing
What was the original value of the entire contract prior to this proposed change? $1,131,008.89
What is the value of the proposed change? $150,316.26
What is the new/revised total value including change? $1,281,325.15
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)