Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-11-21
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name:
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Name: Jason Gallardo |
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Email: jason.gallardo@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
Amends a grant agreement with the Colorado Department of Transportation (CDOT) by decreasing the Local Agency match percentage from 86.58% to 50% and updating the State’s Multimodal Transportation Options Funding (MMOF) expiration date by one year to June 30, 2024, for the 16th Street Mall Reconstruction Project in Council District 9. No change to agreement amount or duration (202158042-01; 202160731-01).
body
Affected Council District(s) or citywide? Council District 9
Contract Control Number: 202158042-01; 202160731-01
Vendor/Contractor Name (including any “DBA”): Colorado Department of Transportation
Type and Scope of services to be performed:
The parties entered into agreement MTF C010-129 (24108). Contract #202056866/202158042 on April 6, 2021 for the City to receive $20,000,000 of CDOT Multi-modal Options (MMOF) funding for the 16th Street Mall Reconstruction and Improvement Project. The agreement included State and Local Agency match percentages calculated as a ratio the MMOF funding of $20,000,000.00 as a portion of the construction contract value of $149,000,000 (13.42% State Funds with a Local Agency Match of 86.58%). It also included a State funding expiration date of June 30, 2023, with the provision for the State to notify the Local Agency if the funding expiration date was extended.
The parties now wish to amend the agreement to better align the State funds with the Project’s expenditure schedule. This includes decreasing the total stated Participating Costs of Work from $149,000,000 to $40,000,000.00, thus increasing the State Funds match to 50.00% and decreasing the Local Agency match to 50.00%. It also includes documenting the extension of a the funding expiration date by one year to June 30, 2024. These revisions result in a zero dollar net impact to both the State and the Local Agency and are in accordance with CDOT MMOF fund requirements. The construction contract value of $149,000,000.00 is also unchanged.
This is an administrative amendment to maximize expenditure of grant funds based on refined information provided by the design-build contractor for the Project. The amended agreement would update Exhibit C, Funding Provisions, to reflect these changes as well as incorporate Option Letters that have been executed to date for State fund encumbrance.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)