Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 7-27-20
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name:
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Name: Jason Gallardo |
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Email: jason.gallardo@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fourth Amendatory Agreement between the City and County of Denver and TT Faster LLC, successor to CCG Systems, Inc., for assignment of the Agreement, to extend the term and increase the compensation for fleet management maintenance software and software support.
Amends a contract with TT FASTER LLC, formerly known as CCG Systems, Inc., by adding $20,224.05 for a new total of $618,249.56 and six months for a new end date of 4-30-21 for software used to manage the database of fleet vehicles, equipment and parts, maintenance history and vendor pricing, citywide (202055196-04). The last regularly scheduled Council meeting within the 30-day review period is on 8-31-20. The Committee approved filing this item at its meeting on 8-4-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 202055196-04[CE95025-04]
Vendor/Contractor Name (including any “DBA”): TT FASTER LLC (fka CCG Systems, Inc.)
Type and Scope of services to be performed:
Fleet Management Division is requesting an extension on the FASTER Contract for an additional 6 months from November 1, 2020 to April 30, 2021 in order to support the core functions of our business. FASTER is our current Fleet Management Information System (FMIS). This software need went to RFP in October 2018 and a new FMIS vendor has been selected. This vendor is currently in the execution phase led by Technology Services. The extension of the agreement with the current vendor would allow us to maintain continuity of services with our customers by having continued support from FASTER until the new FMIS is implemented and operational. Current approximation for full implementation of the new FMIS is March 2021, per the PM in Technology Services. Although FASTER typically only renews Upgrades & Support agreements for a one-year period, they have agreed to renew for a six-month period given our circumstance. Without support from a FMIS, we would not be able to do our business efficiently or effectively and there will be a negative impact to the services Fleet delivers to the citizens of the City and County of Denver. This 6-month extension has a budget impact of $20,224.05.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
7/1/2009 - 10/31/2020
What is the length of the extension/renewal?
Six months
What is the revised total term of the contract?
7/1/2009 - 4/30/2021
If cost changing
What was the original value of the entire contract prior to this proposed change?
$598,025.51
What is the value of the proposed change?
$20,224.05
What is the new/revised total value including change?
$618,249.56
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)