Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3-31-20
Requesting Agency: Safety
Division:
Subject Matter Expert Name:
|
Name: Emily Lauck |
|
Email: emily.lauck@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement between the City and County of Denver and Nicoletti Flater Professional Limited Liability Partnership to provide employee services for the Department of Safety.
Amends a contract with Nicoletti-Flater & Associates Professional Limited Liability Partnership by adding $150,000 for a new total of $1,275,000 and nine months for a new end date of 12-31-20 to provide mental and behavioral health services for Public Safety personnel and their families and adding City leadership and the Emergency Operations Center in response to COVID-19, citywide (SAFTY201734177; SAFTY-202053965). The last regularly scheduled Council meeting within the 30-day review period is on 5-11-20. The Committee approved filing this item at its meeting on 4-8-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: Alfresco SAFTY201734177/Jaggaer SAFTY-202053965
Vendor/Contractor Name (including any “DBA”): Nicoletti-Flater & Associates Professional Limited Liability Partnership
Type and Scope of services to be performed:
This contract was awarded after completion of a competitive bid process in 2016. The Scope of Work covers critically important mental and behavioral health services (including counseling, training and technical assistance) for personnel. The Department is requesting an extension of the end date for the contract and to add additional funding for two reasons: 1. To allow enough time to set up and complete a new competitive bid process for the Scope of Work covered in the current contract and 2. Due to the unanticipated and unpredictable COVID-19 situation, we are leveraging this vendor and Scope of Work to provide critical mental health supports and information to not only Public Safety personnel and their families, but also City leadership and the Emergency Operations Center. Since we are not certain when City business will return to a more normal state, we respectfully request this extension of time and addition of funds to ensure continuity and availability of these important services. We do intend to issue an RFP for this work in accordance with Executive Order 8 but are concerned that current Citywide priorities in response to COVID-19 as well as the situation’s impacts to potential vendor applicants make issuing an RFP at the present time inappropriate.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
4/1/2017 - 3/31/2020
What is the length of the extension/renewal?
9 months
What is the revised total term of the contract?
4/1/2017 - 12/31/2020
Three years
If cost changing
What was the original value of the entire contract prior to this proposed change?
$1,125,000
What is the value of the proposed change?
$150,000
What is the new/revised total value including change?
$1,275,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)