Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-27-2023
Requesting Agency: Department of Housing Stability
Division:
Subject Matter Expert Name: Israel Cruz
Email Address: Israel.cruz@denvergov.org <mailto:Israel.cruz@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and Bayaud Enterprises, Inc. to continue providing staffing and operational support for emergency stand-up shelters as needed, citywide.
Amends a contract with Bayaud Enterprises, Inc., by adding $1,000,000 for a new total of $1,655,000 and one year for a new ending date of 12-31-2024 to continue providing staffing and operational support for emergency stand-up shelters as needed, citywide. (HOST-202158828 / HOST-202370906-03). The last regularly scheduled Council meeting within the 30-day review period is on 1-2-2024. The Committee approved filing this item at its meeting on 11-29-2023.
body
Affected Council District(s) or citywide?
City wide
Contract Control Number:
HOST-202158828 / HOST-202370906-03
Vendor/Contractor Name (including any “DBA”):
Bayaud Enterprises, Inc.
Type and Scope of services to be performed:
SERVICES DESCRIPTION
A. Shelter Operations Support:
1. BEI will participate in shelter operations support as directed by HOST, which may include:
a. 24/7 around the clock operations of temporary emergency shelter activation due to inclement weather, congregate emergency shelters, and supporting operations at other mutually agreed sites.
b. HOST will provide a minimum of 24-hour notice, but as much notice as is feasible.
2. BEI staffing will be eligible for Hazard Pay if called on to operate a COVID shelter which will be a 24/7 operation for up to 90 days
3. BEI support may include:
a. Shelter site set up and tear down
b. Shelter staffing to include:
i. Project Manager
ii. Shelter Leads
iii. Certified Fire Watch Staff
iv. Shelter Operations Staff
v. Janitorial and biohazard clean-up
vi. Unarmed Security Guards
4. BEI staff duties may include securing doors, serving food, bed checks, bag and tag of personal items left by guests, distribution of personal laundry, cleaning of common areas, guest check in, and any other tasks needed to run facilities.
5. BEI may be assigned other crisis response support duties as needed.
6. BEI may supply shelter items as needed, including food for staff unable to leave shelter premises.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
XO101
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Cost & length of term
If length changing
What was the length of the term of the original contract?
10/01/2021 - 12/31/2023
What is the length of the extension/renewal?
One year
What is the revised total term of the contract?
10/01/2021 - 12/31/2024
If cost changing
What was the original value of the entire contract prior to this proposed change?
$655,000
What is the value of the proposed change?
$1,000,000
What is the new/revised total value including change?
$1,655,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)