Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 2-13-2023
Requesting Agency: DOTI
Division:
Subject Matter Expert Name: James Colbert
Email Address: James.Colbert@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Ames Construction, Inc. to continue providing construction services for the Department of Transportation and Infrastructure, citywide.
Amends an on-call contract with Ames Construction, Inc. by adding two years for a new end date of 9-30-2025 to continue providing construction services for the Department of Transportation and Infrastructure, citywide. No change to contract amount (202055335/ 202265907-01). The last regularly scheduled Council meeting within the 30-day review period is on 4-3-2023. The Committee approved filing this item at its meeting on 2-14-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 202055335-01/ 202265907-01
Vendor/Contractor Name (including any “DBA”): AMES CONSTRUCTION, INC.
Type and Scope of services to be performed:
It is in the best interests of the Department of Transportation and Infrastructure and the City at large to extend this contract for 2 years, providing an expiration date of October 2, 2025, and maximum contract amount of $25,000,000.
The Large General Civil On-Call Construction Services contracts provide the City an established group of qualified On-Call Prime General Contractors available to respond to bidding requests for the execution of construction work for the City’s infrastructure. Since the establishment of these contracts, the City has experienced unexpected changes to the construction market. As a result, the capacity for the contracts has not been utilized to the extent originally planned. Extending the contracts an additional two years will allow the City to issue additional Work Orders and better utilize the available contract capacities to deliver infrastructure improvements.
This extension will not contribute to unfair practices as the program includes a large number of Prime Contractors, and the City will continue to issue hard bids for non-compatible projects, such as those with Federal Funding.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): MWBE
Are WBE/MBE/DBE goals met (if applicable)? 23%
Is the contract new/a renewal/extension or amendment?
amendment
Was this contractor selected by competitive process or sole source?
Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
length
If length changing
What was the length of the term of the original contract?
10/1/2020 - 10/2/2023
What is the length of the extension/renewal?
2 years
What is the revised total term of the contract?
10/1/2020 - 9-30-2025
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)