Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 08-01-17
Requesting Agency: General Services
Division: Purchasing
Name: Andrew Miskell
Phone: (720) 913-8159
Email: Andrew.miskell@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Master Purchase Order between the City and County of Denver and Asphalt Specialties Company, Inc., to supply hotmix asphalt and road paving materials for Denver Public Works and Denver International Airport.
Approves a $2 million master purchase order with Asphalt Specialties Company, Inc. through 12-31-17 for asphalt and other paving materials for citywide paving operations (5946M0117). The last regularly scheduled Council meeting within the 30-day review period is on 9-11-17. The Committee approved filing this resolution by consent on 8-8-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 5946M0117
Vendor/Contractor Name (including any “DBA”): Asphalt Specialties Company, Inc.
Type and Scope of services to be performed:
Vendor is Asphalt Specialties Company, Inc. and they will supply Hotmix Asphalt and Road Paving Materials for Denver Public Works and the Denver International Airport. This was a competitive solicitation performed by the City of Thornton and the City and County of Denver will procure items via DRMC 20-64(5) - Cooperative Purchasing.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: Through 12-31-17
Options for Renewal: up to four, one year extension
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $2,000,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)