Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-02-2023
Requesting Agency: Transportation & Infrastructure
Division:
Subject Matter Expert Name: Kristen Moore
Email Address: Kristen.moore@denvergov.org <mailto:Kristen.moore@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and David Evans and Associates, Inc. to continue providing general civil/roadway design and bridge design professional services, citywide.
Amend an on-call contract with David Evans and Associates, Inc., by adding $4,000,000 for a new total of $8,500,000 and two years for a new ending date of 1-14-2026 to continue providing general civil/roadway design and bridge design professional services, citywide (DOTI-202056583-01/DOTI-202369336-01). The last regularly scheduled Council meeting within the 30-day review period is on 11-13-2023. The Committee approved filing this item at its meeting on 10-10-2023.
body
Affected Council District(s) or citywide?
Citywide
Contract Control Number:
DOTI-202056583-01/DOTI-202369336-01
Vendor/Contractor Name (including any “DBA”):
David Evans and Associates, Inc.
Type and Scope of services to be performed:
General Civil/Roadway Design (20% MWBE): Work in this category is related to the design of larger, multi-disciplinary civil and/or roadway widening or reconstruction projects. Multi-disciplinary projects will contain several significant scope elements that prevent the use of a specific category. Significant sidewalk design projects will be included in this category. Tasks and deliverables to support civil/roadway design are included.
• Design for multi-disciplinary projects. Could include roadway/intersection, drainage, traffic, bridges, underpasses, etc.
• Design for roadway improvement projects
• Design for significant sidewalk improvement projects with Right of Way impacts or other major site constraints
• Design for median improvements
• Design for ADA compliance
• Plan, specification and cost estimate preparation
Construction support
Bridge Design (22% MWBE): Work in this category is related to the design of new bridges, bridge replacements, bridge rehabilitation, and bridge preservation projects. Structural work may also include culverts or retaining walls. Tasks and deliverables to support bridge design are included. Standalone bridge inspections will be addressed in another category.
• Structural design and plan development for bridge or wall replacements and rehabilitations
• Structural analysis of new and existing bridges
• Load ratings for vehicular bridges per CDOT requirements using AASHTO BrR Software
• Provide a detailed review of work performed by other designers
• Structure Selection Reports for vehicular bridges, pedestrian bridges and wall structures
• Provide plans, specifications, quantities, and cost estimate preparation per CDOT requirements
• Construction support, including shop drawing review, RFIs, and value engineering proposals
• Structural consultation
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
WMBE
Are WBE/MBE/DBE goals met (if applicable)?
Category 1: 20% ACL, ERO Resources Corporation, HG Consult, PK Electrical, Shannon & Wilson, SurvWest, Y2K Engineering
Category 2: /22% ERO Resources Corporation, H.C. Peck & Associates, San Engineering, Shannon & Wilson, SurvWest, Triunity
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Cost & length of term
If length changing
What was the length of the term of the original contract?
1/15/2021-1/14/2024
What is the length of the extension/renewal?
24 months
What is the revised total term of the contract?
1/15/2021-1/14/2026
If cost changing
What was the original value of the entire contract prior to this proposed change?
$4,500,000
What is the value of the proposed change?
$4,000,000
What is the new/revised total value including change?
$8.500.000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)