Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4-25-22
Requesting Agency: Department of Finance - Budget and Management Office on behalf of the Department of Transportation and Infrastructure.
Division:
Subject Matter Expert Name: Jessica Skibo
Email Address: Jessica.skibo@denvergov.org <mailto:Jessica.skibo@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance authorizing a capital equipment purchase in the General Government Special Revenue Fund.
Authorizes the capital equipment purchase of eleven (11) compost trucks, for a total of $4,044,775 as part of a companion lease package, through the Planned Fleet Fund (SRF 11804), and ultimately transferring to the Compost Fund (SRF11862), to support the increased demand in compost pickup services, citywide. The last regularly scheduled Council meeting within the 30-day review period is on 6-6-22. The Committee approved filing this item at its meeting on 5-3-22.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number:
Vendor/Contractor Name (including any “DBA”):
Type and Scope of services to be performed: The Department of Transportation & Infrastructure (DOTI) requests authorization to purchase eleven compost trucks, as each exceeds the $50,000 threshold requiring City Council approval. DOTI has obtained estimates through CCD Fleet Management and the Purchasing Division, the seven side loaders are estimated at $374,389 each and the four rear loaders are estimated at $356,013 each, for a total of $4,044,775. Due to extraordinarily long lead teams and the construct of the lease agreements, the annual payments are not due to start until September 2023. The vehicles are needed to support Solid Waste with the increased demand for compost pickup. The Planned Fleet Fund (SRF11804) will fund the initial lease payments for the vehicles; however, the Compost Fund (SRF11862) ultimately will incur the cost of the eleven compost trucks through expenditure journals. The eleven trucks will be comprised of seven side loaders and four rear loaders.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? New
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: Annual payments are not due to start until September 2023. The Planned Fleet Fund (SRF11804) will fund the initial lease payments for the vehicles; however, the Compost Fund (SRF11862) ultimately will incur the cost
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $4,044,775.
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)