Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-27-2023
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name: Kyle Lester
Email Address: Kyle.Lester@flydenver.com <mailto:Kyle.Lester@flydenver.com>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and IED Support Services, LLC concerning maintenance and support services of equipment and software for the Emergency Communication System at Denver International Airport.
Approves a contract with IED Support Services, LLC (IED) for $648,125 and for a term of 3 years for maintenance and support services for Emergency Communication System equipment and software for DEN’s voice paging system, in Council District 11. (PLANE-202263543). The last regularly scheduled Council meeting within the 30-day review period is on 1-2-2024. The Committee approved filing this item at its meeting on 11-29-2023.
body
Affected Council District(s) or citywide?
Council District 11
Contract Control Number:
PLANE-202363543
Vendor/Contractor Name (including any “DBA”):
IED Support Services LLC (IED)
Type and Scope of services to be performed:
IED Support Services (IED) will provide extended warranty, repair or replacement, preventative maintenance, on-call, and on-site emergency 24/7 technical support for all Emergency Communication System (ECS) equipment and software manufactured by IED. The contract also includes installing vetted monthly cybersecurity updates to the operating system to voice paging systems.
Location (if applicable):
Denver International Airport
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A No goals were assigned to this project per DSBO, due to the project being identified as a Sole Source, the evaluation of the scope of work, and the existing availability of certified firms.
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
No Purchase pursuant to sole source - Bidding Exception Justification - DRMC Sec. 20-64 (a)(1). due to their unique nature and proprietary hardware and software and is protected by multiple patents.
For New contracts
Term of initial contract:
DOE + 3 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$648,125
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)