Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4-10-2023
Requesting Agency: Denver Human Services
Division:
Subject Matter Expert Name: Justin Sykes/Michael Romero
Email Address: Justin.Sykes@denvergov.org <mailto:Justin.Sykes@denvergov.org> / Michael.Romero@denvergov.org <mailto:Michael.Romero@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Purchase Order between the City and County of Denver and CLNC Enterprises LLC to provide meals for guests staying at emergency shelters serving migrants while a new procurement process is completed, citywide.
Amends a purchase order with CLNC Enterprises, LLC, doing business as La Machaca, by adding $775,000 for a new total of $3,455,000 and 3 months for a new end date of 5-31-2023 to provide meals for guests staying at emergency shelters serving migrants while a new procurement process is completed, citywide (PO-00124808). The last regularly scheduled Council meeting within the 30-day review period is on 5-15-2023. The Committee approved filing this item at its meeting on 4-12-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: PO-00124808
Vendor/Contractor Name (including any “DBA”): CLNC Enterprises, LLC, doing business as La Machaca
Type and Scope of services to be performed: This is for the continued purchase of meals for guests at emergency shelters using Denver Human Services budget.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
General Services first issued an emergency PO for $480,000 on December 20, 2022. It was increased by $2,200,000 in January as an RFP process was initiated. This $775,000 increase should enable the RFP process, which was initiated earlier this year to be competed to award POs for shelter feeding competitively.
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Time and price
If length changing
What was the length of the term of the original contract?
12-20-2022 through 2-28-2023
What is the length of the extension/renewal?
3 months
What is the revised total term of the contract?
12-20-2022 through 5-31-2023
If cost changing
What was the original value of the entire contract prior to this proposed change?
$2,680,000
What is the value of the proposed change?
$775,000
What is the new/revised total value including change?
$3,455,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)