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File #: 23-1419    Version: 1
Type: Resolution Status: Adopted
File created: 9/29/2023 In control: Land Use, Transportation & Infrastructure Committee
On agenda: 10/23/2023 Final action: 10/23/2023
Title: A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Y2K Engineering, LLC to continue providing multimodal design, and multimodal and transportation planning professional services, citywide. Amends an on-call contract with Y2K Engineering, LLC by adding $1,000,000 for a new total of $5,000,000 and two years for a new ending date of 1-14-2026 to continue providing multimodal design, and multimodal and transportation planning professional services, citywide (DOTI-202369434-01/DOTI-202056631-01). The last regularly scheduled Council meeting within the 30-day review period is on 11-13-2023. The Committee approved filing this item at its meeting on 10-10-2023.
Indexes: Lucas Palmisano
Attachments: 1. RR23-1419_DOTI-202369434 Y2K Ordinance Request, 2. 23-1419 Filed Resolution_Y2K Engineering, LLC 202369434-01, 3. 23-1419 Amendatory Agreement_Y2K Engineering 202369434-01, 4. 23-1419 Filed Resolution_Y2K Engineering, LLC, 5. 23-1419_signed

Contract Request Template (Contracts; IGAs; Leases)

 

Date Submitted: 10-09-2023

 

Requesting Agency: Transportation & Infrastructure

                               Division:

 

Subject Matter Expert Name:  Kristen Moore
Email Address:
Kristen.moore@denvergov.org <mailto:Kristen.moore@denvergov.org>
Phone Number:

 

Item Title & Description:

(Do not delete the following instructions)

These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).

 

Both the title and description must be entered between the red “title” and “body” below.  Do not at any time delete the red “title” or “body” markers from this template.

title

A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Y2K Engineering, LLC to continue providing multimodal design, and multimodal and transportation planning professional services, citywide.

Amends an on-call contract with Y2K Engineering, LLC by adding $1,000,000 for a new total of $5,000,000 and two years for a new ending date of 1-14-2026 to continue providing multimodal design, and multimodal and transportation planning professional services, citywide (DOTI-202369434-01/DOTI-202056631-01). The last regularly scheduled Council meeting within the 30-day review period is on 11-13-2023. The Committee approved filing this item at its meeting on 10-10-2023.

body

 

Affected Council District(s) or citywide?

Citywide

 

Contract Control Number:

DOTI-202369434-01/DOTI-202056631-01

 

Vendor/Contractor Name (including any “DBA”):

Y2K Engineering, LLC

 

Type and Scope of services to be performed:

4                     Multimodal Design (25% MWBE): Work in this category is related to the design of multimodal facilities, in support of our pedestrian, bike, and transit programs.  These projects will include small, intersection level projects up through large, complex, corridor projects.  Tasks and deliverables to support multimodal design are included. 

                     Bicycle facility and associated infrastructure design

                     Pedestrian infrastructure design including crossing improvements

                     Transit and associated infrastructure design

                     Design for ADA compliance

                     Plan, specification and cost estimate preparation

                     Construction support

 

5                     Multimodal and Transportation Planning (30% MWBE): Work in this category is related to planning for multimodal projects and general transportation efforts.  Work will include large-scale, citywide planning efforts, network plans, corridor plans, location assessments and recommended improvements, systematic application plans, program implementation plans that include fiscal analysis, and next steps studies.  Work will support pedestrian, bike, transit, freight, curbside management, parking, vision zero, congestion mitigation, corridor operations, smart cities, transportation demand management, safe routes to school, grant applications, adaptive streets, and strategic mobility efforts.

                     Multimodal planning

o                     Existing conditions research

o                     Project assessments, conceptual design, and project scope definition

o                     Alternatives analysis

o                     Public involvement management

o                     Program evaluation and prioritization

o                     Development of assessment and analytic tools

o                     GIS analyzation

o                     Pedestrian/Bike/Transit/Parking/Vehicle counts

o                     Modeling/Traffic analysis

o                     Data collection and evaluation

o                     Determine vision/goals/measures

o                     Development of measures/metrics and reports

                     Programming and Fiscal

o                     Grant application support

o                     Funding analysis

o                     Project budget development

o                     Work phase scheduling

o                     Risk analysis

o                     1, 5, and 10-year implementation plans

o                     Guidelines and process development

                     Policy, Process, and Guideline Development

o                     Policy review and develop guidance and education briefs

o                     Develop process procedures, guidelines and tools/implementation kits for work activities

o                     Help strategically develop programs

o                     Conceptual Design

o                     Planning and engineering support to conduct project assessments (10% design)

o                     Engineering support to conduct on-site assessments to determine infrastructure improvements

o                     Engineering support to complete work orders

o                     Engineering support to conduct road safety/school safety assessments

 

Location (if applicable):

 

WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):

WMBE

 

 

 

Are WBE/MBE/DBE goals met (if applicable)?

51%   Category 4: 105 West, All Traffic Data Services, Pinyon Environmental, David Evans and Associates, Goodbee & Associates, Logan Simpson Design, Terracon Consultants, Parsons Transportation Group

30%   Category 5:  All Traffic Data Services, Engineering Mapping Solutions, Stantec, UrbanTrans North America, HDR Engineering, Kimley-Horn and Associates

Is the contract new/a renewal/extension or amendment?

Amendment

 

Was this contractor selected by competitive process or sole source?

Competitive process

                     

For New contracts

Term of initial contract:

 

Options for Renewal:

                     How many renewals (i.e. up to 2 renewals)?

                     Term of any renewals (i.e. 1 year each):

 

Cost of initial contract term:

 

Cost of any renewals:

 

Total contract value council is approving if all renewals exercised:

 

For Amendments/Renewals Extensions:

Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?

Length of term & cost

 

If length changing

What was the length of the term of the original contract?

1/15/2021-1/14/2024

 

What is the length of the extension/renewal?

24 months

 

What is the revised total term of the contract?

1/15/2021-1/14/2026

 

If cost changing

What was the original value of the entire contract prior to this proposed change?

$4,000,000

 

What is the value of the proposed change?

$1,000,000

What is the new/revised total value including change?

$5,000,000

 

If terms changing

Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)