Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-8-18
Requesting Agency: Finance
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
Adds a $250,000 Land and Water Conservation Fund grant award to the lease agreement with Environmental Learning for Kids (ELK) towards the completion of improvements for ELK outdoor programs and services and general public use for the parcel located at 12680 Albrook Drive in Council District 8 (201418361-02).
body
Affected Council District(s) or citywide? CD 8
Contract Control Number: 201418361-02
Vendor/Contractor Name (including any “DBA”): Environmental Learning for Kids (ELK)
Type and Scope of services to be performed:
In 2014, the City entered into an agreement with ELK to design and install improvements for the general public as open space and natural area with Lessee restoring, improving and maintaining this area for Lessee’s outdoor programs and services and general public use. The Second Amendment acknowledges the City has entered into a Land and Water Conservation Fund grant agreement for $250,000 towards the completion of the ELK improvements and defines ELK’s compliance of the terms and conditions of the grant.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$75,000 of GOCO grant from City to ELK
What is the value of the proposed change?
$250,000 of LWCF Grant from City to ELK
What is the new/revised total value including change?
$325,000 of grant funds
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)