Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-27-2023
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name: Pamela Dechant
Email Address: Pamela.Dechant@flydenver.com <mailto:Pamela.Dechant@flydenver.com>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and SMARTE CARTE, INC. to operate and maintain self-service luggage carts and freely available carts at Denver International Airport.
Approves a concession agreement with Smarte Carte, Inc., doing business as Smarte Carte, for 5 years to operate and maintain self-service luggage carts within the Terminal and freely available carts in the Federal Inspection Service area, in Council District 11. (PLANE-202367829). The last regularly scheduled Council meeting within the 30-day review period is on 1-2-2024. The Committee approved filing this item at its meeting on 11-29-2023.
body
Affected Council District(s) or citywide?
Council District 11
Contract Control Number:
PLANE-202367829
Vendor/Contractor Name (including any “DBA”):
Smarte Carte, Inc. doing business as Smarte Carte
Type and Scope of services to be performed:
Smarte Carte, Inc. will operate and maintain 44 rental units and 12 return only units within the Terminal and provide freely available luggage carts within the Federal Inspection Service area for arriving international passengers for a term of 5 years. Battery operated units will be upgraded within 6 months after contract execution.
Location (if applicable):
Denver International Airport
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
MWBE
Are WBE/MBE/DBE goals met (if applicable)?
8% Airport Concessions Disadvantaged Business Enterprise (ACDBE) / N/A M/WBE
The ACBDE partner for this opportunity is S. Davis & Associates (8%)
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
No This procurement qualifies for the Professional Preference exception under Memorandum No. 8B and will not be competitively procured. DEN Concessions is seeking a Non-Competitive Professional Preference contract directly with Smarte Carte. This preference is based on the DEN Request for Information (RFI) issued in 2021 for Luggage Cart Services due to the aging contract, equipment, pricing, and technology. Of the three (3) responses received from Wanzl, APS and Smarte Carte, Smarte Carte was the only firm with the ability to utilize battery operated terminals and did not require core drilling into flooring, thus allowing the flexibility for cart rental units to be relocated on request. This deployment method is necessary for the ongoing Great Hall Construction project which has required multiple relocations and removals of the current Smarte Carte terminals. DEN Design and Planning are not ready to allow replacement of units that require core drilling into the completed Great Hall mods. Once the Great Hall Construction is complete, The City / will release a traditional RFP with a better understanding of where traditional terminals with data and power supply needs can be drilled into the floor.
For New contracts
Term of initial contract:
5 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
The new proposed agreement continues to waive the Minimum Annual Guarantee and Percentage Compensation owed to the City in exchange for the valuable consideration of Concessionaire’s continued provision of free luggage carts to the traveling public in the Federal Inspection Service Facility at no cost to DEN and $8.00 charge per cart in the Terminal area. The concessionaire will be required to upgrade vending units with lithium batteries within 6 months of contract execution.
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)