Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-27-2023
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name: Sarah Marquez
Email Address: Sarah.Marquez@flydenver.com <mailto:Sarah.Marquez@flydenver.com>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and Saab Colorado, Inc. to provide hardware, software licensing, maintenance, and support services for the airfield management system Aerobahn at Denver International Airport.
Approves a contract with Saab Colorado, Inc., for $3,626,000 and 5 years with an ending date 12-31-2028 to provide hardware, software licensing, maintenance, and support services for proprietary Aerobahn airfield management system, in Council district 11. (PLANE-202367594). The last regularly scheduled Council meeting within the 30-day review period is on 1-2-2024. The Committee approved filing this item at its meeting on 11-29-2023.
body
Affected Council District(s) or citywide?
Council District 11
Contract Control Number:
PLANE-202367594
Vendor/Contractor Name (including any “DBA”):
Saab Colorado, Inc.
Type and Scope of services to be performed:
Saab Colorado, Inc will provide continued hardware, software licensing, maintenance and support services for their proprietary Aerobahn airfield management system. The contractor provides a browser-based surface management system to combine operational information with ground radar-like data for a comprehensive view of aircraft activity which allows Denver International Airport (DEN) to manage everything from gate conflicts and passenger misconnections to pre-departure sequences and taxi routes. This system is critical and necessary to airport operations and to the safety of airport users and the travelling public. In addition to providing real-time tools for managing surface operations, the Aerobahn management system records aircraft and vehicle movements to support investigation and analyses of critical events, such as incidents and periods of heavy congestion. Aerobahn management system also allows us to monitor and manage our deice operations and provides valuable metrics for the airport.
Location (if applicable):
Denver International Airport
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A No goals were assigned to this project due to the Aerobahn management system being a sole source/proprietary procurement.
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source? ? No This procurement qualifies for exception under Memoradum No. 8B and will not be competitively procured. DEN currently uses the Aerobahn system, including hardware and licensed software, and the system in critical and necessary to airport operations. This contract provides continuity of operations of the proprietary system. As stated above, the hardware and software is proprietary, and Saab owns the intellectual property that allows them to offer the system to end users. There are no other vendors who provide support, licenses, or equipment.
For New contracts
Term of initial contract:
1/01/2024 - 12/31/2028
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$3,626,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)