Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 04-04-17
Requesting Agency: Public Works
Division:
§ Name: Angela Casias
§ Phone: 720.913.8529
§ Email: angela.casias@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Deighton Associates Ltd to continue providing transportation asset management consulting services.
Adds $634,644 and one year to the contract with Deighton Associates, LTD for a new total of $916,621 and end date of 12-31-17 for asset management consulting services for city streets, including the collection of distress data, a network analysis with recommendations for a multi-year paving program, analysis of pedestrian ramps and prioritization of rehabilitation of those ramps, and other services citywide (201627262). The last regularly scheduled Council meeting within the 30-day review period is on 5-15-17. The Committee approved filing this resolution by consent on 4-11-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 201627262
Vendor/Contractor Name (including any “DBA”): Deighton Associates, LTD
Type and Scope of services to be performed:
This is extension one to the existing contract with Deighton Assoc., LTD, to provide asset management consulting services for the following tasks;
• Collection of distress data on all city maintained public streets. This assessment is done roughly every five years which contributes to the bulk of the monetary increase to the current budget.
• Perform a network analysis of streets using newly collected distress data to provide recommendations for a multi-year paving program.
• Perform an analysis of the inventory data of pedestrian ramps in the City to provide recommendations and prioritization of rehabilitation of those ramps.
• Develop a mobile data collection application to inventory and assess the alley network within the City.
• Provide annual support and maintenance of the asset management software developed by Deighton and used by the City for asset management purposes.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? Amendment
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract? 1-1-16 - 12-31-16
What is the length of the extension/renewal? One year
What is the revised total term of the contract? 1-1-16 - 12-31-17
If cost changing
What was the original value of the entire contract prior to this proposed change? $281,977
What is the value of the proposed change? $634,644
What is the new/revised total value including change? $916,621
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)