Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-27-2023
Requesting Agency: General Services
Division:
Subject Matter Expert Name: Elizabeth Hewes
Email Address: Elizabeth.hewes@denvergov.org <mailto:Elizabeth.hewes@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed amendment to master purchase order with Vance Brothers, Inc., to increase funding for the continued purchase of tack oil for the City’s Asphalt Plant for asphalt production, citywide.
Amends a Master Purchase Order with Vance Brothers, Inc., by adding $250,000 for a new total of $650,000 to continue providing tack oil to be used by the City’s Asphalt Plant to meet the increase of asphalt production, citywide. No change to duration. (SC-00004573) The last regularly scheduled Council meeting within the 30-day review period is on 1-2-2024. The Committee approved filing this item at its meeting on 11-28-2023.
body
Affected Council District(s) or citywide?
Citywide
Contract Control Number:
SC-00004573
Vendor/Contractor Name (including any “DBA”):
Vance Brothers, Inc.
Type and Scope of services to be performed:
Purchase and delivery of tack oil to be used by the City’s Asphalt Plant to produce asphalt for the City’s use. The price increase of tack oil and the City’s increase of asphalt production has caused a need for additional funds to be added to this master purchase order for the final year.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
XO101
Are WBE/MBE/DBE goals met (if applicable)?
n/a
Is the contract new/a renewal/extension or amendment?
amendment
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Cost
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$400,000
What is the value of the proposed change?
$250,000
What is the new/revised total value including change?
$650,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)