Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 2-20-2023
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name: Rob Bruns
Email Address: Robert.Bruns@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Sixth Amendatory Agreement between the City and County of Denver and Dynamic Imaging Systems, Inc. for continued use and support of PictureLink booking photo software for the Department of Safety.
Amends a contract with Dynamic Imaging Systems, Inc. by adding $267,085 for a new total of $1,373,443 and 3 years for a new end date of 12-31-2025 for continued use and support of PictureLink booking photo software for the Department of Safety, citywide (TECHS-CE64037-00/ TECHS-202265934-06). The last regularly scheduled Council meeting within the 30-day review period is on 3-27-2023. The Committee approved filing this item at its meeting on 2-21-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: Original TECHS-CE64037-00
This amendment TECHS-202265934-06
Vendor/Contractor Name (including any “DBA”): Dynamic Imaging Systems, Inc.
Type and Scope of services to be performed:
The Department of Safety (DOS) utilizes Dynamic Imaging System's PictureLink Mugshot Imaging software. This software is an effective way to capture, store, manage, and integrate images within the City's Records or Jail Management System. DOS has a need to continue with the use of this software and through this contract amendment, the vendor will continue providing support and maintenance of the PictureLink software.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Sole
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Time and price
If length changing
What was the length of the term of the original contract?
Current Term: 09/01/2006 - 12/31/2022
What is the length of the extension/renewal?
3 years
What is the revised total term of the contract?
09/01/2006 - 12/31/2025
If cost changing
What was the original value of the entire contract prior to this proposed change?
$1,106,357.64
What is the value of the proposed change?
$267,085
What is the new/revised total value including change?
$1,373,443
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)