Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 8-21-2023
Requesting Agency: General Services
Division:
Subject Matter Expert Name: Michael Romero
Email Address: Michael.romero@denvergov.org <mailto:Michael.romero@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed master purchase order with Pallet PBC Inc., for the purchase of shelters to support getting people experiencing unsheltered homelessness safety indoors, citywide.
Approves a master purchase order with Pallet PBC Inc. for $7,000,000 and through 8-31-2024, plus 1 one-year option to extend, for 200 pallet units and associated home furnishings that will support getting people experiencing unsheltered homelessness safely indoors, citywide (SC-00008309). The last regularly scheduled Council meeting within the 30-day review period is on 9-18-2023. The Committee approved filing this item at its meeting on 8-22-2023.
body
Affected Council District(s) or citywide?
Citywide
Contract Control Number:
SC-00008309
Vendor/Contractor Name (including any “DBA”):
Pallet PBC Inc.
Type and Scope of services to be performed:
Agreement allows for the initial fulfillment of 200 housing units and associated equipment to shelter the unhoused in alignment with the Mayor’s Emergency Declaration July 18, 2023, and related initiatives. It also allows for the purchase of additional shelters and ancillary equipment as the need arises.
Location (if applicable): Citywide
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
No - - Authorized by emergency provisions within procurement code 20-64 (b) in alignment with the Mayoral emergency declaration on July 18, 2023. This supplier has been relied upon by numerous governmental agencies to supply these types of structures. They are committed to assisting the City to meet its near-term goals to provide 200 units by November 2023.
For New contracts
Term of initial contract:
Date of execution - 8/31/2024
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$7,000,000
Cost of any renewals:
--
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)