Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-26-2022
Requesting Agency: Denver Human Services
Division:
Subject Matter Expert Name: Mimi Scheuermann
Email Address: mimi.scheuerman@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance approving an Option Letter to an Intergovernmental Agreement between the City and County of Denver and the Colorado Department of Health Care and Public Financing to support Denver Human Services in managing eligibility reviews for Medical Assistance members at the end of the Public Health Emergency.
Approves an intergovernmental agreement with the Colorado Department of Healthcare Policy and Financing (HCPF) for $3,592,823.62 and through 6-30-2023 for 2021/2022 and 2022/2023 State fiscal year funding to support Denver Human Services in managing eligibility reviews for Medical Assistance members at the end of the Public Health Emergency (PHE), citywide (SOCSV-202160394-01). The last regularly scheduled Council meeting within the 30-day review period is on 10-31-2022. The Committee approved filing this item at its meeting on 9-28-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: SOCSV-202160394-01
Vendor/Contractor Name (including any “DBA”): Colorado Department of Healthcare Policy and Financing (HCPF)
Type and Scope of services to be performed:
The funding is to support county departments of human/social services to manage the workload at the end of the Public Health Emergency (PHE). Counties are required to review eligibility within six (6) months of the end of the PHE, dependent on guidance from the federal government. The funding supports county staff and associated costs to manage that workload.
The original agreement was not submitted through the City Council process due to an error at the agency. A misunderstanding led DHS to believe a Bill Request was not needed, and therefore the agreement was executed without City Council approval in 2021. A Bill Request was submitted for the amendment, at which time it was discovered the original agreement had not received City Council approval. Based on guidance from CAO and the Mayor’s Office, we are submitting this Bill Request to include both the original agreement and the amendment together to ensure transparency and full approval by City Council of the contract amount.
The original agreement was for the period 7/1/21-6/30/22 for $1,796,411.81. The amendment adds an additional $1,796,411.81 to the existing agreement for a new contract total of $3,592,823.62, and extends the term of the agreement to 6/30/2023 through contract control number SOCSV-202160394-01 within Jaggaer.
Location (if applicable): Citywide
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
N/A- IGA
For New contracts
Term of initial contract: 7/1/21-6/30/23
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$3,592,823.62
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)