Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 7-4-2022
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name: Jon Johnson
Email Address: Jon.Johnson@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance amending an intergovernmental agreement with Denver Public Schools to continue providing enhanced school crossing guard services, citywide.
Amends an intergovernmental agreement with Denver Public Schools to add $125,000 for a new total of $1,293,759.23 and six months for a new end date of 12-31-2022 to continue providing enhanced school crossing guard services, citywide (202263775-02 (201525324-02)). The last regularly scheduled Council meeting within the 30-day review period is on 8-8-22. The Committee approved filing this item at its meeting on 7-5-22.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: (202263775-02 (201525324-02)).
Vendor/Contractor Name (including any “DBA”): Denver Public Schools
Type and Scope of services to be performed:
The purpose of this amendment will ensure that uninterrupted service can continue for the IGA that Denver and Denver Public Schools has that provides School Crossing Guards to enhance important crossings for schools in Denver. The amendment will provide additional funding for Fall 2022 and extend the contract’s expiration date to the end of the 2022 calendar year. During Summer/Fall 2022 the Department of Transportation and Infrastructure will work closely with stakeholders to: 1) Draft and finalize a new 5-year contract with a new scope of work (to be ready by Jan 1, 2023), 2) Review and update DOTI Policy T.05 that defines the minimum standards for crossing guard location assignments (expanding eligible locations).
See attached executive summary
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)? Length, cost
If length changing
What was the length of the term of the original contract?
1/1/2016-6/30/22
What is the length of the extension/renewal?
Six months
What is the revised total term of the contract?
1/1/2016-12/31/2022
If cost changing
What was the original value of the entire contract prior to this proposed change?
$1,168,759.23
What is the value of the proposed change?
$125,000.00
What is the new/revised total value including change?
$1,293,759.23
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)