Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 2-20-2023
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name: Jennifer Randolph
Email Address: Jennifer.Randolph@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and Insight Public Sector, Inc. for the purchase of software licensing for various Microsoft products supporting all City Agencies.
Approves a contract with Insight Public Sector, Inc. for $20,000,000 and through 2-28-2026 for Microsoft product subscription services and licenses and to provide support for projects such as migrating servers to the cloud and moving certain telephone services to Teams (TECHS-202366393-00). The last regularly scheduled Council meeting within the 30-day review period is on 3-27-2023. The Committee approved filing this item at its meeting on 2-21-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-202366393-00
Vendor/Contractor Name (including any “DBA”): Insight Public Sector, Inc.
Type and Scope of services to be performed:
This contract will allow the City to purchase software services through Insight Public Sector, Inc., a Microsoft Value Add Reseller (VAR), while leveraging the State of Colorado's NASPO cooperative agreement. The City will purchase subscription services and licensing for various Microsoft products. Subscription and licensing services include the use, support and maintenance of the software products. VAR is necessary to get a contract with the vendor accepting the city’s terms and conditions (e.g., Microsoft doesn’t enter into a direct agreement with the city because of terms and conditions).
Microsoft products are critical to all City Agencies. Through this contract, Technology Services will purchase various Microsoft products to include, but not limited to: Office 365, Power BI, Microsoft Teams, Telephony in Teams, Azure (cloud solutions), Visio and Windows. The table below lists some of the different types of licensing used by City Agencies. Technology Services is also including capacity within this contract to assist with the purchase of Microsoft products for the District Attorney and County Courts as well as for future projects such as moving from traditional desk phones to Microsoft telephony in Teams, migrating from on-premise servers to the cloud, increases in projected growth in City staff and increases in the use of certain Microsoft products like Power BI.
|
Part Number |
Item Name |
Quantity |
Unit Price |
Extended Price |
|
312-02257 |
Exchange Server Standard ALng SA |
2 |
$ 127.84 |
$ 255.68 |
|
6VC-01254 |
Win Remote Desktop Services CAL ALng SA UCAL |
702 |
$ 23.79 |
$ 16,700.58 |
|
|
|
|
|
|
|
Server and Cloud Products |
|
|
|
|
9GS-00135 |
CIS Suite Datacenter Core ALng SA 2L |
452 |
$ 158.57 |
$ 71,673.64 |
|
9GA-00313 |
CIS Suite Standard Core ALng SA 2L |
818 |
$ 34.03 |
$ 27,836.54 |
|
9GS-00735 |
CIS Suite Datacenter Core ALng LSA 2L w/o WinSvr |
24 |
$ 201.35 |
$ 4,832.40 |
|
7JQ-00343 |
SQL Server Enterprise Core ALng SA 2L |
72 |
$ 2,358.36 |
$ 169,801.92 |
|
7NQ-00292 |
SQL Server Standard Core ALng SA 2L |
27 |
$ 615.35 |
$ 16,614.45 |
|
MX3-00117 |
Visual Studio Ent MSDN ALng SA |
25 |
$ 1,022.44 |
$ 25,561.00 |
|
77D-00111 |
Visual Studio Pro MSDN ALng SA |
40 |
$ 308.24 |
$ 12,329.60 |
|
6QK-00001 |
Azure prepayment |
10 |
$ 1,219.80 |
$ 12,198.00 |
|
7NQ-00476 |
SQL Server Standard Core ALng Sub 2L |
2 |
$ 919.49 |
$ 1,838.98 |
|
|
|
|
|
|
|
Enterprise Products |
|
|
|
|
AAD-34704 |
M365 G3 Unified FUSL GCC Sub Per User |
10586 |
$ 377.77 |
$ 3,999,073.22 |
|
AAA-11894 |
O365 G3 GCC Sub Per User |
25 |
$ 236.15 |
$ 5,903.75 |
|
AAD-34704 |
M365 G3 Unified FUSL GCC Sub Per User |
1 |
$ 377.77 |
$ 377.77 |
|
AAD-63092 |
M365 F3 Unified GCC Sub Per User |
2358 |
$ 83.31 |
$ 196,444.98 |
|
J8S-00003 |
Power Apps Per App GCC Sub 1 App or Portal |
2 |
$ 53.67 |
$ 107.34 |
|
HKL-00002 |
Power BI Premium P1 GCC Sub |
2 |
$ 45,574.90 |
$ 91,149.80 |
|
DDJ-00001 |
Power BI Pro GCC Sub Per User |
250 |
$ 91.12 |
$ 22,780.00 |
|
7MS-00001 |
Project P3 GCC Sub Per User |
90 |
$ 273.72 |
$ 24,634.80 |
|
LM9-00028 |
Teams Domestic Calling Plan GCC Sub 120 Min Per User Promo |
3700 |
$ 21.47 |
$ 79,439.00 |
|
LK9-00003 |
Teams Phone Standard GCC Sub Per User |
3700 |
$ 72.94 |
$ 269,878.00 |
|
VA1-00001 |
Teams Rooms Pro GCC Sub Per Device |
402 |
$ 429.37 |
$ 172,606.74 |
|
KXJ-00001 |
Teams Shared Devices GCC Sub Per Device |
10 |
$ 72.94 |
$ 729.40 |
|
P3U-00001 |
Visio P2 GCC Sub Per User |
200 |
$ 136.86 |
$ 27,372.00 |
|
DDJ-00001 |
Power BI Pro GCC Sub Per User |
3 |
$ 91.12 |
$ 273.36 |
|
|
|
|
|
|
|
|
|
|
12 Month Estimated Total: |
$ 5,250,412.95 |
*3-year term. Remainder of contract dollars are to assist with the purchase of Microsoft products for the District Attorney and County Courts as well as for future projects such as moving from traditional desk phones to Microsoft telephony in Teams, migrating from on-premise servers to the cloud, increases in projected growth in City staff and increases in the use of certain Microsoft products like Power BI.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
Comp.
For New contracts
Term of initial contract:
3 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$20M
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)