Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 12-12-2022
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name: Jim Casey
Email Address: Jim.Casey@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
Approves a contract with Cartegraph Systems, LLC for $1,637,378 and through 12-31-2025 for a cloud-based Enterprise Asset Management (EAM) system to manage the City's traffic signals, signs, and other traffic management assets, citywide (DOTI-202265108).
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: DOTI-202265108
Vendor/Contractor Name (including any “DBA”): Cartegraph Systems LLC
Type and Scope of services to be performed:
Cartegraph has been used as the system of record for DOTI TOps assets since September of 2017. It provides a platform for management of assets and work required to maintain 17 asset types and related work, including signals, signs, markings and pavement operations. Cartegraph has many advantages, including a mature, tested, cloud-based system which manages assets, labor, materials inventory as well as inspections and preventative maintenance features. Their mobile app is also mature, tested and feature rich - which distinguished them from the very few others operating in this space.
Location (if applicable): Citywide
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
Vendor’s services were originally procured via a competitive selection process in 2017. This new contract is a Sole Source with the vendor.
For New contracts
Term of initial contract:
9/30/2022-12/31/2025
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$1,637,378
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)