Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 7-3-2023
Requesting Agency: HOST
Division:
Subject Matter Expert Name: Rosemary McQuiggan
Email Address: rosemary.mcquiggan@denvergov.org <mailto:rosemary.mcquiggan@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and U.S. Motels Denver North, Inc. to continue providing non-congregate shelter for individuals and families experiencing homelessness, citywide.
Amends a contract with U.S. Motels Denver North, Inc. by adding $671,200 for a new total of $900,000 to continue providing non-congregate shelter for individuals and families experiencing homelessness, citywide. No change to contract duration (HOST-202367041-01). The last regularly scheduled Council meeting within the 30-day review period is on 8-21-2023. The Committee approved filing this item at its meeting on 7-12-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: HOST-202367041-01
Vendor/Contractor Name (including any “DBA”): U.S. Motels Denver North, Inc.
Type and Scope of services to be performed:
Amends a contract with U.S. Motels Denver North, Inc., to provide units for non-congregate shelter for individuals and families when the City’s emergency shelter beds are full through the established non-congregate shelter program. This funding will be used during emergencies, as deemed by the City and the Department of Housing Stability.
Uses of these rooms may be used for overflow for families specifically when NCS is full, or if congregate shelter is full or unavailable due to capital projects at shelters and a wider activation response is needed. This could also be used during severe weather or as a bridge option when taking other locations (e.g., Aloft) offline.
The scope of work of the contract with U.S. Motels Denver North, Inc., is to provide units for short-term shelter for individuals and families when the City’s emergency shelter beds are full through the established voucher program. Individuals and families with children will be provided with safe accommodations at preidentified locations owned and operated by U.S. Motels North. Families are defined as households with either a minor or an individual with a disabling condition. All households must meet the federal definition of literal homelessness to be eligible for a voucher. Vouchers will be available to households during Severe Weather Activation as defined by the city or during another emergency situation as defined by HOST. Access to vouchers for emergencies will be available through the Salvation Army Connection Center, both over the phone and in person. During other emergency events, HOST will establish a process for administering emergency vouchers as needed.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
price
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$228,800
What is the value of the proposed change?
$671,200
What is the new/revised total value including change?
$900,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)