Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9 19 16
Requesting Agency: Technology Services
4. Contact Person: (With actual knowledge of proposed ordinance/resolution.)
§ Name: Berkley Swarzentruber
§ Phone: 720-413-6445
§ Email: Berkley.swarzentruber@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fifth Amendatory Agreement by and between the City and County of Denver and Dynamic Imaging Systems, Inc., for maintenance, support and professional services of software.
Adds $422,755.20 and five (5) years to the contract with Dynamic Imaging Systems, Inc. through 12-31-22 for a new total of $1,106,357.64 for software and hardware upgrades, maintenance, support and professional services for the Denver Sheriff Department Mug Shot Application (CE64037). The last regularly scheduled Council meeting within the 30-day review period is on 10-31-16. The Committee approved filing this resolution on 9-29-16.
body
Affected Council District(s) or citywide?
Citywide
Contract Control Number:
CE64037
Vendor/Contractor Name (including any “DBA”):
Dynamic Imaging Systems, Inc.
Type and Scope of services to be performed:
1) increase the maximum contract liability to $1,106,357.64; and 2) to extend the current term by 5 years to 12-31-2022 to cover maintenance, support and professional services for the Denver Sheriff Department Mug Shot Application and 3) complete software and hardware upgrades to maintain Vendor support
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Cost, time
If length changing
What was the length of the term of the original contract?
12/2017
What is the length of the extension/renewal?
5 yeard
What is the revised total term of the contract?
12/2022
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
1) increase the maximum contract liability to $1,106,357.64;
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)