City and County of Denver - File #: 23-0183

• File #: 23-0183
• Version: 1
• Type: Resolution
• Status: Adopted
• File created: 2/17/2023
• In control: Business, Arts, Workforce, Climate & Aviation Services Committee
• On agenda: 3/13/2023
• Final action: 3/13/2023
• Title: A resolution approving a proposed Agreement between the City and County of Denver and Bibliotheca, LLC to lease self-checkout machines and related software licensing for all 27 Denver Public Library branch locations. Approves a contract with Bibliotheca, LLC for $769,226.65 and through 1-31-2028 to lease self-checkout machines and related software licensing for all 27 Denver Public Library branch locations, instead of paying an annual licensing fee, owning the machines and handling replacement costs (BOOKS-202265188). The last regularly scheduled Council meeting within the 30-day review period is on 4-3-2023. The Committee approved filing this item at its meeting on 3-1-2023.
• Indexes: Anne Wallace

Date	Ver.	Action By	Action	Result
3/13/2023	1	Council President	signed
3/13/2023	1	City Council	adopted	Pass
3/1/2023	1	Business, Arts, Workforce, Climate & Aviation Services Committee	approved by consent

Contract Request Template (Contracts; IGAs; Leases)

Date Submitted: 2-27-2023

Requesting Agency: Denver Public Library
Division:

Subject Matter Expert Name: Melissa Bordwine
Email Address: Mbordwine@denverlibrary.org
Phone Number:

Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney's Office should enter the title above the description (the title should be in bold font).

Both the title and description must be entered between the red "title" and "body" below. Do not at any time delete the red "title" or "body" markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and Bibliotheca, LLC to lease self-checkout machines and related software licensing for all 27 Denver Public Library branch locations.
Approves a contract with Bibliotheca, LLC for $769,226.65 and through 1-31-2028 to lease self-checkout machines and related software licensing for all 27 Denver Public Library branch locations, instead of paying an annual licensing fee, owning the machines and handling replacement costs (BOOKS-202265188). The last regularly scheduled Council meeting within the 30-day review period is on 4-3-2023. The Committee approved filing this item at its meeting on 3-1-2023.
body

Affected Council District(s) or citywide? Citywide

Contract Control Number: BOOKS-202265188

Vendor/Contractor Name (including any "DBA"): Bibliotheca, LLC

Type and Scope of services to be performed:
To provide for the lease of self-check machines and related software licensing for all 27 DPL branch locations. This agreement allows for the lease of self-check machines and software at all DPL branch locations. Self-check machines already exist at all branches; however, this changes the contract model and allows for additional savings and less burden on staff for...