City and County of Denver - File #: 17-0539

• File #: 17-0539
• Version: 1
• Type: Resolution
• Status: Adopted
• File created: 5/1/2017
• In control: Finance & Governance Committee
• On agenda: 6/12/2017
• Final action: 6/12/2017
• Title: A resolution approving a proposed Professional Services Agreement by and between the City and County of Denver and US Imaging, Inc., to provide digitization and indexing services. Approves a three-year, $800,000 contract with US Imaging Inc. for digitization and indexing of existing real estate agreements, marriage certificates, city ordinances and resolutions, and other historical documents to be made available online to the public and city agencies as part of the citywide Clerk and Recorder Historical Preservation project (201734175). The last regularly scheduled Council meeting within the 30-day review period is on 6-26-17. The Committee approved filing this resolution by consent on 5-9-17.
• Indexes: Shelley Smith

Date	Ver.	Action By	Action	Result
6/13/2017	1	Council President	signed
6/12/2017	1	City Council	adopted	Pass
5/9/2017	1	Finance & Governance Committee	approved by consent

Contract Request Template (Contracts; IGAs; Leases)

Date Submitted: 05-02-17

Requesting Agency: Clerk & Recorder
Division:

* Name: Juan Guzman
* Phone: 720-865-8692
* Email: juan.guzman@denvergov.org

Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney's Office should enter the title above the description (the title should be in bold font).

Both the title and description must be entered between the red "title" and "body" below. Do not at any time delete the red "title" or "body" markers from this template.
title
A resolution approving a proposed Professional Services Agreement by and between the City and County of Denver and US Imaging, Inc., to provide digitization and indexing services.
Approves a three-year, $800,000 contract with US Imaging Inc. for digitization and indexing of existing real estate agreements, marriage certificates, city ordinances and resolutions, and other historical documents to be made available online to the public and city agencies as part of the citywide Clerk and Recorder Historical Preservation project (201734175). The last regularly scheduled Council meeting within the 30-day review period is on 6-26-17. The Committee approved filing this resolution by consent on 5-9-17.
body

Affected Council District(s) or citywide? Citywide

Contract Control Number: 201734175

Vendor/Contractor Name (including any "DBA"): US Imaging Inc

Type and Scope of services to be performed:
The Office of the Clerk and Recorder (OCR) has been working on electronically preserving records within the office for the past five (5) years and digitally scanning and importing the images and metadata into the County Fusion software that stores all of the recorded documents. The next phase of the project is to digitize the grantor/ grantee books from 1859-1949 and index info...