Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 03-14-17
Requesting Agency: Technology Services
Division:
§ Name: Joe Saporito
§ Phone: 720-913-4982
§ Email: joseph.saporito@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendment to Master Subscription and Professional Services Agreement by and between the City and County of Denver and Exterro, Inc., to extend term and increase funds to continue ongoing support for the City Attorney’s E-Discovery system.
Adds $564,565.84 to the contract with Exterro, Inc. for a new total of $925,282.84 and increases the maximum contract liability to cover maintenance, support, new functionality, and professional services for the City Attorney’s E-Discovery system (TECHS-201524522). The last regularly scheduled Council meeting within the 30-day review period is on 4-24-17. The Committee approved filing this resolution by consent on 3-21-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-201524522
Vendor/Contractor Name (including any “DBA”): Exterro, Inc
Type and Scope of services to be performed:
The City Attorney’s Office (CAO) uses the Exterro Fusion software platform for legal holds and eDiscovery. This contract amendment will allow for software upgrades including new modules added to the platform as well as continued software maintenance, support and professional services.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change? $360,717
What is the value of the proposed change? $ 564,565.84
What is the new/revised total value including change? $925,282.84
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)
Contract Amendment to the existing contract with Exterro, Inc. to increase the maximum contract liability to cover maintenance, support, new functionality and professional services for the City Attorney’s E-Discovery system.