Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 04-17-17
Requesting Agency: General Services
Division: Purchasing
Name: Philip Hill, Associate Buyer
Phone: (720) 913-8156
Email: Philip.hill@denvergov.org <mailto:Philip.hill@denvergov.org>
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendment to a Master Purchase Order between the City and County of Denver and C&M Air Cooled Engine, Inc., for the purchase of park grounds maintenance equipment and their related parts.
Adds $1.25 million to the master purchase order with C&M Golf & Grounds Equipment for a new total of $2,350,000 for the purchase of mowers, tractors, turf equipment, and other park grounds maintenance equipment used for the upkeep and operation of parks and golf courses citywide (0733A0112). The last regularly scheduled Council meeting within the 30-day review period is on 6-19-17. The Committee approved filing this bill by consent on 5-9-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 0733A0112
Vendor/Contractor Name (including any “DBA”): C&M Golf & Grounds Equipment
Type and Scope of services to be performed: We are looking to increase the allowable spend amount on this agreement for the remaining life of the agreement from the current
amount of $1,100,000.00, to a newly requested amount of $2,350,000.00. This Master purchase order was the result of a
competitive selection process on behalf of the Denver Parks and Golf agencies facilitated by the Purchasing Division in 2012. It
allows for the purchase of park grounds maintenance equipment (mowers, tractors, and etcetera) and their related parts. This
increase allows for the last renewal from June 2016-June 30, 2017 as indicated in the original agreement; GS Purchasing along
with Denver Parks and Golf agencies will collaborate later this year in the development of next competitive solicitation to be
issued in 2017.
Both Parks & Recreation (General Fund) and Golf (Enterprise fund) along with additional City agencies may transact (per their own individual requisition(s)) in relation to this Master Purchase Order Agreement with C&M Golf and Grounds Equipment for lawn and turf equipment.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract? 06-30-15 - 06-30-16
What is the length of the extension/renewal? One-year renewal
What is the revised total term of the contract? 06-30-15 - 06-30-17
If cost changing
What was the original value of the entire contract prior to this proposed change? $1,100,000
What is the value of the proposed change? $1,250,000
What is the new/revised total value including change? $2,350,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)