Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 05-17-17
Requesting Agency: Technology Services
Division:
§ Name: Kyle Winders
§ Phone: 720-913-5240
§ Email: kyle.winders@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Purchase Order between the City and County of Denver and Lewan & Associates, Inc., for the purchase of Cisco hardware, software and configuration services.
Approves a $514,983.28 purchase of Cisco hardware, software, and configuration services from Lewan & Associates for a backup solution for all files and applications running in the City’s data centers citywide (EAPPS-0000006660). The last regularly scheduled Council meeting within the 30-day review period is on 6-26-17. The Committee approved filing this resolution by consent on 5-23-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: EAPPS-0000006660
Vendor/Contractor Name (including any “DBA”): Lewan & Associates
Type and Scope of services to be performed:
Technology Services is purchasing a backup solution for all files and applications running in the City’s datacenters. In the event of a system failure this solution will quickly restore the lost data. This solution will have enough capacity to manage Technology Services’ supported applications and files for the next four years. This will replace End-of-Life storage and server equipment in the City’s datacenters. This solution will help Technology Services align with the Mayor’s 2020 sustainability goals by reducing the footprint in the City’s datacenters and reducing power consumption. This Purchase Order will cover the system hardware, hardware maintenance / support and software configuration services.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: Until purchase is complete
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $514,983.28
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)