Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 06-06-17
Requesting Agency: Parks & Recreation
Division:
§ Name: Scott Rethlake / Laura Morales
§ Phone: 720-913-0761/ 720-913-0633
§ Email: Scott.Rethlake@denvergov.org <mailto:Scott.Rethlake@denvergov.org> / Laura.Morales@denvergov.org <mailto:Laura.Morales@denvergov.org>
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Concession License between the City and County of Denver and BC Evergreen, LLC for food and beverage concession at Evergreen Golf Course and to modify Concessionaire's improvement responsibilities and special event procedures for non-golf events.
Amends a contract with BC Evergreen, LLC by adding one year for a new end date of 01-15-24, modifying the required concessionaire capital improvements, and updating special event procedures for non-golf events for food and beverage services to golfers and the public at the Evergreen Golf Course clubhouse (201309937). The last regularly scheduled Council meeting within the 30-day review period is on 8-7-17. The Committee approved filing this resolution by consent on 6-13-17.
body
Affected Council District(s) or citywide?
Contract Control Number: 201309937
Vendor/Contractor Name (including any “DBA”): BC Evergreen, LLC
Type and Scope of services to be performed: BC Evergreen, LLC provides food and beverage services to golfers and the public at the Evergreen Golf Course clubhouse. The amendment will modify the required concessionaire capital improvements, extend the term an additional year, remove the provision regarding Golf’s approval for non-golf events, and reduce the utility charges at the golf course’s Snack Shack since the concessionaire doesn’t utilize this space.
Location (if applicable): Evergreen Golf Course, 29614 Upper Bear Creek Road, Evergreen, CO 80439
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract? 04-05-13 - 01-15-23
What is the length of the extension/renewal? One year
What is the revised total term of the contract? 04-05-13 - 01-15-24
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)
The amendment will modify the required concessionaire capital improvements, extend the term an additional year, remove the provision regarding Golf’s approval for non-golf events, and reduce the utility charges at the golf course’s Snack Shack since the concessionaire doesn’t utilize this space.