Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 07-11-17
Requesting Agency: Denver International Airport
Division:
§ Name: Jill Jennings Golich
§ Phone: 720-865-2909
§ Email: jill.jenningsgolich@denvergov.org <mailto:jill.jenningsgolich@denvergov.org>
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and SAFEbuilt Colorado, LLC to increase the maximum contract amount for funding of on-call services for development requirements.
Amends an on-call contract with SAFEbuilt Colorado, LLC by adding $3 million for a new total amount of $5 million for citywide residential and commercial plan review and roofing inspections to decrease the plan review and roofing inspection backlog resulting from recent hail storm and related weather events, and to meet turnaround times for customers working the with Community Planning and Development Department. No change to contract duration (CPLAN-201522027). The last regularly scheduled Council meeting within the 30-day review period is on 8-21-17. The Committee approved filing this resolution by consent on 7-18-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: CPLAN-201522027
Vendor/Contractor Name (including any “DBA”): SAFEbuilt Colorado, LLC
Type and Scope of services to be performed: In late 2014, CPD began discussions internally and with Purchasing to pursue an on-call contract with a firm that could provide plan review services. Originally this scope included inspections and commercial plan review, but residential review of IRC structures was the most urgent. Since 2011, the residential plan review group had seen a steady increase in work accompanied by a decrease in the number of initial reviews completed by their due date. CPD was provided additional staff for this group in late 2014, but it was taking nearly one year to get these new staff ready to actually review plans, meanwhile volumes continued to increase 77% from 2011 to 2014.
An RFP was issued on January 9, 2015 with proposals due to the City on January 23, 2015. A total of five responses were received, and a group of CPD staff reviewed the proposals and shortlisted two firms to be interviewed. SAFEbuilt was the selected vendor based on both qualifications and price. A contract was entered into in June 2015, and contract amendment one to add additional services was approved March 2, 2016. These additional services consist of roofing inspections, some commercial plan review services and commercial zoning permit review. Contract amendment two was approved in May 2016 to increase the dollar value of the contract from $490,000 to $2,000,000 which allowed CPD to eliminate the roofing inspection backlog from 2015 in the fall of 2016, and nearly eliminate the architectural/structural commercial plan review backlog in spring 2017. The May 8, 2017 hail storm has led to another large increase in roofing permits and thus inspection requests, and CPD is seeing continued increases in building permit requests for commercial/multifamily and single-family/duplex projects, beyond what staff are able to process.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change? $2,000,000
What is the value of the proposed change? $3,000,000
What is the new/revised total value including change? $5,000,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)