Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 07-25-17
Requesting Agency: Technology Services
Division:
§ Name: Berkley Swarzentruber
§ Phone: (720) 413.6445
§ Email: Berkley.swarzentruber@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement by and between the City and County of Denver and The Act 1 Group, Inc., dba ATIMS, for the development, implementation and maintenance of software services for the Denver Sheriff Jail Management System.
Approves a $7 million, ten-year contract with The ACT 1 Group, Inc., doing business as ATIMS, for development, implementation, and maintenance services for the Denver Sheriff Department jail management system including inmate monitoring and booking, housing, medical treatment, and release at the downtown detention center and county jail (TECHS-201736227). The last regularly scheduled Council meeting within the 30-day review period is on 9-11-17. The Committee approved filing this resolution by consent on 8-1-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-201736227
Vendor/Contractor Name (including any “DBA”): The ACT-1 Group, Inc., doing business as ATIMS
Type and Scope of services to be performed: The Denver Sheriff Department recently underwent a review performed by Hillard Heintze. An outcome of their review included a recommendation to replace the Jail Management System. The Sheriff Department worked in conjunction with Technology Services and the General Services Purchasing Division to conduct an RFP. The Act 1 Group, Inc. dba ATIMS, was the awarded vendor of the RFP. This vendor's application will provide updated and increased functionality which will reduce manual paper, duplicative and/or cumbersome processes for managing inmates. This contract will cover costs for the implementation of the new system, annual hosting costs and related professional services.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: Ten years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $7,000,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)