Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 08-08-17
Requesting Agency: Public Works
Division:
§ Name: Angela Casias
§ Phone: 720 913 8529
§ Email: angela.casias@denvergov.org <mailto:angela.casias@denvergov.org>
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Purchase Agreement by and between the City and County of Denver and Cartegraph Systems, Inc., to provide and install a cloud based Enterprise Asset Management (EAM) system for the City’s transportation assets.
Approves a contract with Cartegraph Systems, Inc. for $671,900 and three years to install a cloud based Enterprise Asset Management (EAM) system to manage the City's traffic signals, signs, and other traffic management assets citywide (201733328). The last regularly scheduled Council meeting within the 30-day review period is on 10-2-17. The Committee approved filing this resolution by consent on 8-15-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 201733328
Vendor/Contractor Name (including any “DBA”): Cartegraph Systems, Inc
Type and Scope of services to be performed: This Cloud Services Request for Proposal (RFP) Technical Requirements document provides the basis for evaluating the information security maturity and compatibility of vendors providing cloud or hosted services. This will help T & M manage field assets like signs, pavement marking and traffic signals. Asset location through GIS data, value and total cost of maintenance over the lifecycle of the asset, including labor and equipment needed for each.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source? Competitive process
For New contracts
Term of initial contract: Three years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $671,900
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)