Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 09-12-17
Requesting Agency: Public Works
Division:
§ Name: Angela Casias
§ Phone: 720-913-8529
§ Email: angela.casias@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement by and between the City and County of Denver and CCG Systems, Inc., to continue to provide fleet management maintenance software support, extend term and increase compensation.
Amends a contract with CCG Systems, Inc., doing business as Faster Asset Solutions, by adding $63,479.02 for a new total of $558,755.51 and two years for a new end date of 10-31-19 for software used to manage the database of public works fleet vehicles, equipment and parts, maintenance history, and vendor pricing citywide (CE95025). The last regularly scheduled Council meeting within the 30-day review period is on 10-23-17. The Committee approved filing this resolution by consent on 9-19-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: CE95025
Vendor/Contractor Name (including any “DBA”): CCG Systems, Inc., doing business as Faster Asset Solutions
Type and Scope of services to be performed: CCG Systems, Inc provides management maintenance software to Public Works that includes a database of the City’s fleet vehicles, equipment and parts, maintenance history and vendor pricing. An iFund request has been submitted for 2018 to obtain additional funding for replacing this software with a more robust and up to date version, which would be procured and implemented in 2018. This amendment will allow for uninterrupted management maintenance until a new contract is procured.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source? Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract? 07-01-09 - 10-31-17
What is the length of the extension/renewal? Two years
What is the revised total term of the contract? 07-01-09 - 10-31-19
If cost changing
What was the original value of the entire contract prior to this proposed change? $492,276.49
What is the value of the proposed change? $63,479.02
What is the new/revised total value including change? $558,755.51.
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)