Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-31-17
Requesting Agency: Technology Services
Division:
§ Name: Chad Mitchell
§ Phone: 303-915-2642
§ Email: chad.mitchell@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement by and between the City and County of Denver and Sierra-Cedar, Inc., to extend term, increase maximum amount and amend statement of work for Workday related professional services.
Adds $3 million and three years to a contract with Sierra-Cedar, Inc. for a new total amount of $10 million and end date of 12-31-20 for expanded use of the Workday Enterprise Resource Planning application, including a recruitment module for the Office of Human Resources and Accounts Receivable and Expense modules for the Department of Finance (TECHS-201523139). The last regularly scheduled Council meeting within the 30-day review period is on 12-11-17. The Committee approved filing this resolution by consent on 11-7-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-201523139
Vendor/Contractor Name (including any “DBA”): Sierra-Cedar
Type and Scope of services to be performed:
The City recently implemented the Workday Enterprise Resource Planning (ERP) application Citywide. Sierra-Cedar was the selected vendor via an RFP process to serve as the City’s strategic implementation partner for Workday. As the City continues to expand Workday’s utilization and functionality through new modules, it is essential that we retain these services through Sierra-Cedar. Currently, the City is planning to engage Sierra-Cedar for several approved IFund projects to include the implementation of the Workday Recruitment module for the Office of Human Resources and the Accounts Receivable and Expense modules for the Department of Finance.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? Amendment
Was this contractor selected by competitive process or sole source? Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
07-31-15 - 12-31-17
What is the length of the extension/renewal?
Three years
What is the revised total term of the contract?
07-31-15 -- 12-31-20
If cost changing
What was the original value of the entire contract prior to this proposed change?
$7,000,000
What is the value of the proposed change?
$3,000,000
What is the new/revised total value including change?
$10,000,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)