Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-31-17
Requesting Agency: Technology Services
Division:
§ Name: William Thomas
§ Phone: 720-913-4985
§ Email: William.thomas@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fourth Amendatory Agreement by and between the City and County of Denver and Versaterm, Inc., to extend the term, increase the maximum contract amount and add on-call professional services to continue to provide technical support for the Records Management System of the Department of Safety.
Adds $1,832,310 and three years to a contract with Versaterm, Inc. for a new total of $6,175,266 and end date of 12-31-20 for licensing, use, upgrades, fixes, and full emergency support of the Police Department records management system for arrest and investigation data and reporting and analytics (TECHS-CE83108). The last regularly scheduled Council meeting within the 30-day review period is on 12-11-17. The Committee approved filing this resolution by consent on 11-7-17.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-CE83108
Vendor/Contractor Name (including any “DBA”): Versaterm, Inc
Type and Scope of services to be performed:
The Versaterm Records Management System (RMS) is the core system used by the Denver Police Department (DPD) officers for entering and storing arrest and investigative data. RMS data is also used for reporting and analytics. DPD requires the continued use of this system and this contract amendment will allow Versaterm to provide the technical support services necessary to keep the application running at optimum levels. This amendment would extend the contract for three years and will cover licensing of the application, upgrades, fixes and full emergency support.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
11-01-08 - 12-31-17
What is the length of the extension/renewal?
Three years
What is the revised total term of the contract?
11-01-08 - 12-31-20
If cost changing
What was the original value of the entire contract prior to this proposed change?
$4,342,956
What is the value of the proposed change?
$1,832,310
What is the new/revised total value including change?
$6,175,266
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)