Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 01-09-18
Requesting Agency: Denver Police Department
Division:
▪ Name: Jeannie Springer
▪ Phone: 720-913-6587
▪ Email: Jeannie.Springer@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fourth Amendatory Agreement between the City and County of Denver and Denver Children's Advocacy Center.
Amends a contract with Denver Children’s Advocacy Center to add $195,000 for a new total of $1,186,000 and to add one year for a new end date of 12-31-18 for forensic interviews of minors and other professional services for cases involving children at the Denver Police Department (201312556-03). The last regularly scheduled Council meeting within the 30-day review period is on 2-20-18. The Committee approved filing this resolution by consent on 1-17-18.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 201312556-04
Vendor/Contractor Name (including any “DBA”): Denver Children’s Advocacy Center
Type and Scope of services to be performed:
• The proposed amendment would allow the extension of contract POLIC-201312556 for twelve (12) months through December 31, 2018; and appropriate an additional $195,000 bringing the total agreement amount to $1,186,000.
• The current contract is the result of a formal bid process through City Purchasing (RFP 0776A); and allows for additional period of one year at the same prices, terms and conditions, limited to no more than four (4) yearly extensions. This request is the fourth one-year extension request.
• This contract amendment would allow for the continued provision of professional services that include forensic interviews on cases of sexual assault to children under 15 years of age that are under the authority of the Missing and Exploited Persons Unit of the Denver Police Department (DPD) and/or the Sex Abuse Intake Unit of the Denver Department of Human Services (DDHS).
• Denver Children’s Advocacy Center would invoice the DPD at rates defined in Exhibit A YEAR ONE PRICING.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract? Four years
What is the length of the extension/renewal? One year
What is the revised total term of the contract? Five years
If cost changing
What was the original value of the entire contract prior to this proposed change?
$991,000
What is the value of the proposed change?
$195,000
What is the new/revised total value including change?
$1,186,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)