Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 02-13-18
Requesting Agency: General Services
Division:
▪ Name: Nicol Suddreth
▪ Phone: 720-865-7508
▪ Email: Nicol.Suddreth@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Roth Property Maintenance, L.L.C. for janitorial services.
Approves a one-year no-cost extension of the contract with Roth Property Maintenance, L.L.C. through 02-28-19 for janitorial services in 65 City-owned facilities (GENRL-201419545). The last regularly scheduled Council meeting within the 30-day review period is on 3-27-18. The Committee approved filing this resolution by consent on 2-10-18.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: GENRL-201419545
Vendor/Contractor Name (including any “DBA”): Roth Property Maintenance, LLC
Type and Scope of services to be performed:
This amendment will extend the contract term from February 28, 2018 to February 28, 2019. The original term of the contract was beginning 3/1/2015 - 2/28/2018 with the option of 2 one-year renewals. This amendment will allow the City to extend the contract for one additional year. The contract maximum was set at $18,000,000 when the contract was initially executed. There is no need to increase the contract maximum at this time since the allocated $18M is not fully depleted at this time and would not be expended by the end of the amended term extension. All other terms, services and other agreements will remain in place.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract? 01-01-15 - 02-28-15
What is the length of the extension/renewal? One year
What is the revised total term of the contract? Four years
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)