Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3-20-18
Requesting Agency: Technology Services
Division:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement by and between the City and County of Denver and EZLinks Golf, Inc., to extend the term and add functionality for the golf scheduling system for Parks and Recreation
Amends a revenue-sharing agreement with EZLinks Golf, Inc, by adding five years for a new end date of 2-28-23 and amending the terms to upgrade the current point of sale and integrated web-based tee sheet software to utilize additional functionality and on-going support and maintenance for Citywide golf operations (TECHS-201309960-01). The last regularly scheduled Council meeting within the 30-day review period is on 4-30-18. The Committee approved filing this resolution at its meeting on 3-27-18.
body
Affected Council District(s) or citywide? citywide
Contract Control Number: TECHS-201309960-01
Vendor/Contractor Name (including any “DBA”): EZLinks Golf, Inc
Type and Scope of services to be performed:
This amendment is to extend the agreement with EZLinks to provide point of sale and integrated web based tee sheet software for the Golf Division. Golf staff and customers currently use the software and this extension will provide continuity to the City’s staff and its customers. This amendment includes a new Statement of Work in which EZLinks will implement an upgraded version of their product that will provide software enhancements such as a better Loyalty System, tablet tee sheet access for starters/ranges and punch passes. The upgraded system will also interface with Chase Paymentech, the bank the City currently uses for credit card transactions. This will allow the Golf Division to better serve our customers with integrated credit card purchases and online credit card purchases.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract? Five years
What is the length of the extension/renewal? Five years
What is the revised total term of the contract? Ten years
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)
EZLinks will implement an upgraded version of their product that will provide software enhancements such as a better Loyalty System, tablet tee sheet access for starters/ranges and punch passes. The upgraded system will also interface with Chase Paymentech, the bank the City currently uses for credit card transactions. This will allow the Golf Division to better serve our customers with integrated credit card purchases and online credit card purchases.