Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4-10-18
Requesting Agency: Technology Services
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement by and between the City and County of Denver and VertiQ Software, LLC to implement and support the Case Management software application for the Office of the Medical Examiner.
Approves a five-year $550,000 contract with VertiQ Software, LLC for case management software to manage demographic and death investigation information (TECHS-201737523-00). The last regularly scheduled Council meeting within the 30-day review period is on 5-21-18. The Committee approved filing this resolution by consent on 4-17-18.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-201737523-00
Vendor/Contractor Name (including any “DBA”): VertiQ Software, LLC
Type and Scope of services to be performed:
The mission of the City’s Office of the Medical Examiner (OME) is to establish credibility in death investigation in a system that will operate efficiently and serve the needs of the department and the community. OME provides guidance and support to the County Medical Examiner who must investigate any and all violent, suspicious, and unexpected natural deaths that occur within this jurisdiction. OME also provides forensic autopsy, investigative, and consultative services when requested to do so by County Medical Examiner personnel and law enforcement agencies. The ultimate goal of the forensic investigation and autopsy is to develop logical, scientific, and unbiased information necessary to determine the cause and manner of death for proper and accurate completion of the death certificate. The autopsy report, evidence collected, and court testimony provided are critical to both civil court and murder trials.
This objective of this contract is to supply the Denver County Medical Examiner with the most up to date Case Management software application available through a cloud hosted solution designed for a Medical Examiner agency, incorporating the requirements as outlined in the RFP originating this purchase.
There are several core business needs driving the decision to pursue a workflow-driven, scalable Coroner/Medical Examiner Case Management System.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: Five years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $550,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)