Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4-10-18
Requesting Agency: City Attorney’s Office
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fourth Amendatory Agreement by and between the City and County of Denver and West Publishing Corporation d/b/a Thomson West to extend the term and increase the maximum contract amount for on-line legal research and education products.
Adds $950,000 and five years to a contract with West Publishing Corporation, doing business as Thomson West, for a new total of $2,225,000 through 5-31-23 for continued use of a legal research database by the City Attorney’s Office (CE85004). The last regularly scheduled Council meeting within the 30-day review period is on 6-11-18. The Committee approved filing this item at its meeting on 4-17-18.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: CE85004
Vendor/Contractor Name (including any “DBA”): West Publishing, doing business as Thomson West
Type and Scope of services to be performed:
Provide access to Legal Databases that facilitate legal research for City Attorney’s Office; provides access to required Continued Legal Education to attorneys; with Case Notebook and Drafting assistant licenses attorneys are able to organize, analyze and share key case documents with greater efficiency.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
Ten years
What is the length of the extension/renewal?
Five years
What is the revised total term of the contract?
Fifteen years
If cost changing
What was the original value of the entire contract prior to this proposed change?
1,275,000
What is the value of the proposed change?
$950,000
What is the new/revised total value including change?
$2,225,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)