Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-8-18
Requesting Agency: Denver International Airport
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement the City and County of Denver and The JW Group, Inc. concerning professional engineering services for projects related to electronics and technology systems at Denver International Airport.
Approves a three-year $5 million on-call contract with The JW Group, Inc., for design, project management, technical documentation, and system support services for electronics, information technology, and telecommunication systems projects at Denver International Airport (201839581-00). The last regularly scheduled Council meeting within the 30-day review period is on 6-18-18. The Committee approved filing this item at its meeting on 5-16-18.
body
Affected Council District(s) or citywide?
Contract Control Number: 201839581-00
Vendor/Contractor Name (including any “DBA”): The JW Group, Inc
Type and Scope of services to be performed:
The request to go to RFP for the selection and award of multiple On-Call Communications Engineering and Design firms for use in the design, project management, technical documentation, software and systems support for new and ongoing projects and related technical systems at Denver International Airport (DEN) was originally submitted in August 2017.
We are requesting two contracts to be awarded to encourage competitive pricing. AECOM Technical Services, Inc., is the incumbent and has proven to be a strategic partner for DEN and Business Technologies. The JW Group, Inc., has demonstrated their in-depth knowledge of key systems managed by Business Technologies to include Video Management System, Cyber Security, Flight Information Display systems, Common Use, as well as Local and Wide Area Networks. The JW Group, Inc., provides Airport experience, technical expertise, and professional certification. The JW Group, Inc., is a small firm founded in 2009. They currently have 13 full-time employees with a pool of six independent consultants. The JW Group, Inc., specializes in airport information technology and has successfully demonstrated their ability to provide consulting services for DEN and Business Technologies. We are encouraging competitiveness by having two (2) contracts. The JW Group Inc., is a more niche organization, and due to size of the company we anticipate their participation in bidding opportunities to be limited; for these reasons the contract value is $5,000,000.00.
This on-call contract mechanism allows the Business Technologies Division to properly provide technical resources that include specialized airport systems as needed. The Consultant will be required to maintain professional certifications in areas to allow for proper design and permitting activities where required.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: Three years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: Five million
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)