Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-4-18
Requesting Agency: Technology Services
Division:
Subject Matter Expert:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement by and between the City and County of Denver and Kronos Incorporated to extend the term of the contract for maintenance and support for the Denver Sheriff Department’s scheduling system.
Adds sixteen months through 12-31-19 to the contract with Kronos Incorporated for online scheduling, reporting, and employee self-service for the Sheriff Department (TECHS - 201523625). The last regularly scheduled Council meeting within the 30-day review period is on 10-15-18. The Committee approved filing this item at its meeting on 9-11-18.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS - 201523625
Vendor/Contractor Name (including any “DBA”): Kronos Incorporated
Type and Scope of services to be performed:
The Denver Sheriff’s Department currently uses the Kronos Telestaff software application for online scheduling, reporting and employee self-service. This request is to extend the term through 12/31/2019 to cover maintenance, support and professional services. Support includes vendor monitoring of the application as well as issue resolution assistance to ensure the application is functioning at is maximum capacity.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
Three years
What is the length of the extension/renewal?
Fourteen months
What is the revised total term of the contract?
Four years and five months
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)