Contract Request Template (Contracts; IGAs; Leases)
Date Submitted:
Requesting Agency:
Division:
Subject Matter Expert:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement by and between the City and County of Denver and Sierra-Cedar, Inc., to add a new scope of work to migrate an existing PeopleSoft environment.
Amends a contract with Sierra-Cedar, Inc. to include the transition of the former Workday Enterprise Resource Planning (ERP) application from on-premise to the cloud to allow for continued access to PeopleSoft data in a non-production environment (TECHS - 201523139-03). The last regularly scheduled Council meeting within the 30-day review period is on 10-29-18. The Committee approved filing this item at its meeting on 9-25-18.
body
Affected Council District(s) or citywide? citywide
Contract Control Number: TECHS - 201523139-03
Vendor/Contractor Name (including any “DBA”): Sierra-Cedar, Inc
Type and Scope of services to be performed:
The City recently implemented the Workday Enterprise Resource Planning (ERP) application Citywide. Sierra-Cedar (SCI) was the selected vendor via an RFP process to serve as the City’s strategic implementation partner for ERP related projects. As the City continues to move forward with our ERP strategy, it is essential that we retain these services through SCI. This amendment will allow the City to continue to partner with SCI for the transition of the former ERP application (PeopleSoft) from on-premise to the cloud as the City will continue to need access to Peoplesoft data in a non-production environment.
o SCI and City shall work together in a shared responsibility model during the transition to host phase. SCI shall work in conjunction with and take direction from City’s Project Manager and his/her designees, who may include functional specialists, business owners, or other City personnel supporting ancillary and interfacing systems and technologies. SCI’s Cloud Hosting Support Services team will provide the following services in connection with the City’s team:
§ Transition the City’s current Human Capital Management (HCM) and Financials (FIN) non-production archive applications to the cloud per SCI’s recommended architecture.
§ SCI will build one non-production database environment for each of City’s Oracle/Peoplesoft HCM and FIN applications on Amazon Web Services (AWS) cloud running on one availability zone located with the United States.
§ SCI will utilize the AWS Relational Database Service (RDS) for the Oracle database as a component of the AWS architecture.
§ Setup and configure a secure network connection access for SCI resources providing Cloud Hosting Support Services.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)
The City recently implemented the Workday Enterprise Resource Planning (ERP) application Citywide. Sierra-Cedar (SCI) was the selected vendor via an RFP process to serve as the City’s strategic implementation partner for ERP related projects. As the City continues to move forward with our ERP strategy, it is essential that we retain these services through SCI. This amendment will allow the City to continue to partner with SCI for the transition of the former ERP application (PeopleSoft) from on-premise to the cloud as the City will continue to need access to Peoplesoft data in a non-production environment.
o SCI and City shall work together in a shared responsibility model during the transition to host phase. SCI shall work in conjunction with and take direction from City’s Project Manager and his/her designees, who may include functional specialists, business owners, or other City personnel supporting ancillary and interfacing systems and technologies. SCI’s Cloud Hosting Support Services team will provide the following services in connection with the City’s team:
§ Transition the City’s current Human Capital Management (HCM) and Financials (FIN) non-production archive applications to the cloud per SCI’s recommended architecture.
§ SCI will build one non-production database environment for each of City’s Oracle/Peoplesoft HCM and FIN applications on Amazon Web Services (AWS) cloud running on one availability zone located with the United States.
§ SCI will utilize the AWS Relational Database Service (RDS) for the Oracle database as a component of the AWS architecture.
§ Setup and configure a secure network connection access for SCI resources providing Cloud Hosting Support Services.