Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-13-18
Requesting Agency: Human Services
Division:
Subject Matter Expert Name:
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Name: Vincent Rivera |
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Email: Vincent.Rivera2@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and The Salvation Army to provide emergency shelter facilities and services for homeless men.
Amends a contract with The Salvation Army by adding $990,756 for a new total of $2,975,368 and one year for a new end date of 12-31-19 to oversee overnight shelter operations for homeless men at the Crossroads Emergency Shelter located at 1901 29th Street in Council District 9 (SOCSV 2016-31673-03). The last regularly scheduled Council meeting within the 30-day review period is on 2-25-19. The Committee approved filing this item at its meeting on 11-21-18.
body
Affected Council District(s) or citywide? CD 9
Contract Control Number: SOCSV 2016-31673-03
Vendor/Contractor Name (including any “DBA”): The Salvation Army
Type and Scope of services to be performed:
1. The funds will assist clients with overnight shelter and provide support services at the Crossroads Emergency Shelter.
a. Provide physical space to be used by the overnight residents that have been referred to the shelter.
b. Ensure that the number of individuals sleeping overnight at the Crossroads facility do not exceed the limits set by the City.
c. Ensure the rules of the shelter are followed by communicating the shelter rules to men as they enter the shelter and by providing signage that displays the shelter rules. Signage must be displayed inside and outside the shelter in locations that are easily seen by shelter residents.
d. Take action with any person from the shelter that does not follow the shelter rules. This may include discharge from the shelter for acts of physical or verbal abuse.
e. Provide full-time and part-time staff at the shelter location for shelter operations. Maintain staffing 24 hours a day for security purposes. This shall include video surveillance and a building perimeter walk through no less than four (4) times a day.
f. Provide a sufficient amount of additional lighting near and around the shelter. Sufficiency has been determined based on a joint assessment made by DPD and The Salvation Army.
g. Provide laundry facilities (machines where blankets will be laundered by staff or volunteers).
h. The Salvation Army’s rescue vehicle will be available for pick-up calls from DPD and Street Outreach from 4:00 p.m.-10 p.m. and on an emergency basis only from 10:00 p.m. until 2:00 a.m.
i. Provide a process for outreach teams, members of the DPD and resource providers including agencies and hospitals in the community to contact the contractor on occasions when a man is found outdoors and has need for shelter for the night.
j. The Salvation Army shall establish a working relationship with The Denver Anti-Discrimination Office and commit to post signage about anti-discrimination within the shelter facility. The City will provide signage materials to assist with compliance.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
Two years
What is the length of the extension/renewal?
One year
What is the revised total term of the contract?
Three years
If cost changing
What was the original value of the entire contract prior to this proposed change?
$1,984,612
What is the value of the proposed change?
$990,756
What is the new/revised total value including change?
$2,975,368
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)