Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-20-18
Requesting Agency: Denver Public Library
Division:
Subject Matter Expert Name:
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Name: Melissa Bordwine |
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Email: mbordwine@denverlibrary.org |
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Phone: 720-865-2027 |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving an Amended and Restated Agreement by and between the City and County of Denver and OCLC, Inc. for subscription and licensing databases for the Denver Public Library.
Approves a contract with OCLC, Inc. for $1,375,000 and for five years for subscriptions and licensing to databases including WorldCat, QuestionPoint, and WorldShare Interlibary Loan Services for use by patrons of the Denver Public Library (BOOKS-201842537).The last regularly scheduled Council meeting within the 30-day review period is on 1-2-19.The Committee approved filing this item at its meeting on 11-28-18.
body
Affected Council District(s) or citywide? citywide
Contract Control Number: BOOKS-201842537
Vendor/Contractor Name (including any “DBA”): OCLC Inc.
Type and Scope of services to be performed:
Denver Public Library subscribes to numerous databases from OCLC for the use of DPL patrons. These databases are only available from OCLC and include WorldCat, QuestionPoint, and WorldShare Interlibary Loan Services. In addition, OCLC provides metadata that DPL uses to manage our collection.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source? Sole source- These databases are available exclusively through OCLC, Inc.
For New contracts
Term of initial contract: Five years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $1,375.000.00
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)