Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-20-18
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Seventh Amendatory Agreement by and between the City and County of Denver and Tyler Technologies, Inc. to extend the term, increase the contract maximum amount and incorporate pricing exhibit to provide annual software maintenance for the CAMA and OASIS systems.
Amends a contract with Tyler Technologies, Inc. by adding $502,721 for a new total of $2,591,224.20 and two years for a new end date of 12-31-20 for continued maintenance and technical support for systems used for the purpose of assessing property value and the billing and collecting of property taxes, citywide (TECHS-CE62074). The last regularly scheduled Council meeting within the 30-day review period is on 1-2-19. The Committee approved filing this item at its meeting on 11-27-18.
body
Affected Council District(s) or citywide?
Contract Control Number: TECHS-CE62074
Vendor/Contractor Name (including any “DBA”): Tyler Technologies Inc.
Type and Scope of services to be performed:
The Department of Finance (Assessment, Controller’s Office and Treasury) currently uses Tyler Technologies’ MAS CAMA, OASIS, LANDISC, Recording and Tyler Content Manager systems for the purpose of assessing property value and the billing and collecting of property taxes. Technology Services is currently working with Tyler Technologies to move this from an on-premise version to their cloud version. It is anticipated that the system will not be fully upgraded to the cloud version until 2020. The City will need to continue the use of the current on-premise version until the system has been fully migrated. To ensure proper function of the current system, the City needs to purchase continued maintenance and technical support from Tyler Technologies, Inc. This is a continuation of the support levels offered in the current contract.
After the City has successfully migrated to Tyler Technologies’ cloud version, this contract will be terminated as the cloud version is managed under a separate agreement.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
Twelve years
What is the length of the extension/renewal?
Two years
What is the revised total term of the contract?
Fourteen years
If cost changing
What was the original value of the entire contract prior to this proposed change?
$2,088,503.20
What is the value of the proposed change?
$502,721
What is the new/revised total value including change?
$2,591,224.20
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)