Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-27-18
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
|
Name: Joe Saporito |
|
Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement by and between the City and County of Denver and Active Network, Inc. to extend the term and increase funding for the continual use and support of the vendor’s application.
Amends a contract with The Active Network, Inc. by adding $1,271,000 for a new total of $2,278,272 and five years for a new end date of 12-31-23 for point of sale and management software for online transactions including payment, activity registrations, membership management, and facility reservations for all Parks and Recreation customers and staff, citywide (TECHS-201314203-02). The last regularly scheduled Council meeting within the 30-day review period is on 1-7-19. The Committee approved filing this item at its meeting on 12-4-18.
body
Affected Council District(s) or citywide?
Contract Control Number: TECHS-201314203-02
Vendor/Contractor Name (including any “DBA”): The Active Network Inc.
Type and Scope of services to be performed:
ActiveNet is the primary Point of Sale/Management Software system used for the Denver Parks & Recreation Department. ActiveNet is currently used by the following DPR Divisions/work group areas: Recreation (all 29 Recreation Centers, 16 outdoor pools, CityWide Sports, Outdoor Recreation, and Community & Adaptive Recreation), Parks Permitting (all permitting of athletic fields, picnic sites, special events, special occasions, races/walks, etc.), Event Venues, Chief Hosa Campground, Buffalo Bill Museum, Boating, and several of our Cultural Partners. ActiveNet also has a customer portal for customers to complete online transactions for activity registrations, memberships, and facility reservations. Currently, there are over 450,000 customers in the data base and nearly 1,200 internal staff using the system.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
Five years
What is the length of the extension/renewal?
Five years
What is the revised total term of the contract?
Ten years
If cost changing
What was the original value of the entire contract prior to this proposed change?
$1,007,272
What is the value of the proposed change?
$1,271,000
What is the new/revised total value including change?
$2,278,272
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)